“After software, the most important tool to a hacker is probably his office. Big companies think the function of office space is to express rank. But hackers use their offices for more than that: they use their office as a place to think in. And if you’re a technology company, their thoughts are your product. So making hackers work in a noisy, distracting environment is like having a paint factory where the air is full of soot.”

“I used to think constantly about building an audience for my blog but now my attitude is that if I’m not blogging for myself it’s not worth it. I don’t force myself to post once a day, I just do it when it feels natural. Sometimes people complain — ‘Write more about WordPress; we don’t want to see photos of kids in Vietnam’ — but I don’t really care.”

The client’s not gonna care if I take the time to properly slice up visual elements from the mockup and put them together in a flexible and semantically correct way — dealing with cross-browser positioning and PNG transparency issues — rather than just creating large chunks the way a WYSIWYG tool would. It’ll make me cringe, but It looks the same to them, and we’re just going to end up eating the cost if it goes over budget.

Of course, there are some things where taking shortcuts will cost you in the long-term, and there are some things that should always be done the right way, so you have to find a balance, taking all the factors into consideration on a case-by-case basis.

So, to try and fix this in the future I’ve made a couple changes. When quoting things, I’m trying to think in more detail about what will be involved in each line-item, and giving them a little more padding on top of that because of my tendency to under-estimate. I also think it’s important to have a line item for miscellaneous and unforeseeable things, equal to about 20% of the original estimation, and then make it clear to the client that additional requests during development that weren’t in the original quote will be billed on top of the spec’d work.

To track deadlines, I’ve just put reminders on my calendar for the major milestones, and set them to remind me a few weeks ahead of time so I see how close I am and make adjustments if needed.

To track hours, I’ve started adding more details in my task manager, ToDoList. I used to just add an entry for each item that needed to be done, but now I’m categorizing them into a folder for spec’d tasks that were in the quote and then another for additional requests. I’ve started listing the category on my timesheet, in addition to the project, so at the end of the week I can add those hours to a running tab in ToDoList and see how they compare to the quote. This also lets me know exactly how many hours were spent on additional requests, so we can properly bill for them.